Assistance, please!

[clevermanka]

I'm printing up some letters for the CSSF that are going out to Campbell and Sturgeon award winners. I need to put at the bottom the little abbreviation that indicates someone else wrote the letter, along with my initials. Would it be CC: LRA for me? And is that in all caps or all lower case? I'm worried that the common use of cc: as Carbon Copy in email has obscured my memory and cc: isn't the correct abbreviation. A little help, here? Thanks.

Comments

[rougewench.livejournal.com]

Your initials are in lower case.

At a lawfirm, the initials of "who wrote the letter" go in capitals, followed by a colon with your intials in lower case.

For instance:

PBT:dmg


D.

[chandara.livejournal.com]

Yep. What Rougewench said. Same applies across the board, no matter what the industry.

[clevermanka.livejournal.com]

Ah-ha! Thanks!!!

[verminiusrex.livejournal.com]

Maybe something in a caligraphy font that says "Lovingly transcribed and sent through the post through the skill and craft of Chernobyl Red, Goddess of the Office." But that might be longer than the letter. Maybe not.

[clevermanka.livejournal.com]

I love it!!! It is, though, sadly, just under half the length of the actual letter word for word. =D

[http://users.livejournal.com/kai_/]

You may also simply put your lower-case initials in the lower left-hand portion of the letter.

There's a fantastic book called Writers Inc. (http://www.thewritesource.com/INC.html) that handles all those piddly little details of how-to, which I got as a free textbook in high school. I still reference it from time-to-time to this day. Especially for questions like that!

[redheadfae.livejournal.com]

your memory of
cc:
is correct. It is the same as Carbon Copy in email...the places/persons who are cc'd are placed after the colon.

[chandara.livejournal.com]

Actually, after the demise of carbon copies (thanks be to all the gods!), they called the cc: "courtesy copy". At least, that was what I was taught.

[redheadfae.livejournal.com]

aha. thanks!

[skyflame.livejournal.com]

I have a copy of the Chicago Manual of Style at home, otherwise I'd check it for the upper-lower case initials just to be sure. I know I've seen another way to do that using an abbreviation similar to cc.

(We don't use Chicago for style questions here at work; we use Microsoft. Why we use MS, I have no idea. I have a feeling it was the favorite of the committee lead at the time.)

[mckitterick.livejournal.com]

Do you write computer/software documentation? If so, the MS Manual of Style is the industry standard... but only in combination with Chicago. Odd to only pick one, incomplete, manual!

Chris

[skyflame.livejournal.com]

We use MS in combination with Grieg, which frankly I had never heard of until I came to this job. I had always used Chicago as pretty much a sole source until then.

My group produces internal documentation for a good chunk of Sprint - some computer/software documentation, but mostly people-related documentation, how someone does a specific task or high-level process flows for one group or multiple groups.

[canaryblack.livejournal.com]

We always used slash instead of a colon in the law firms I worked for. It would be like this... GAC/leb. It avoids confusion if you're going to cc: the letter to someone else.